Student Posters
Undergraduate posters are presentations on computing-related projects in which the student has independently carried out investigative work. The poster must be presented during the Undergraduate Poster session organized as part of the conference. A faculty member must sponsor a proposal. Abstracts of accepted proposals will be published in a booklet which is distributed at the conference.
To submit a proposal for a poster, undergraduate students should submit an abstract describing a computer related research project. The abstract body must not exceed a length of 300 words and must be prepared using the templates described below. The title, author and adviser information do not count in the word limit. Submissions must include the name and contact information for all students involved in the project and the faculty sponsor.
Graduate students are not allowed to be authors of Undergraduate Posters.
What is the Undergraduate Research Competition?
It is an honor to have a poster proposal accepted. The Undergraduate Poster Display is a central event at our conference in which all attendees have a chance to view the accomplishments of undergraduates in independent research and innovative development and discuss them with the authors. The Undergraduate Poster chairs will select, from among the accepted abstracts, a relatively small group of finalists whose abstracts indicate projects of unusual originality, achievement, and quality. At the conference, a panel of judges will review the finalist posters. Taking into consideration both the abstracts and posters, they will award prizes for the three best projects. Authors who are finalists for the competition will be so notified when they are told that their abstracts are accepted for display.
Preparation of abstracts and posters
The purpose of the poster display and competition is to highlight the work of undergraduates. The abstract and poster should be about what the students did. In cases where the students’ work is a contribution to a larger project, that should be made clear and discussion of the larger project should include only what is needed to understand the students’ work. In writing the abstract, the words “we” and “this project” should refer only to the student authors and their work. Different words should be used when discussing the larger project and other collaborators.
We expect and welcome lots of variation in the subject, type and scope of projects. The competition will be based on what the students accomplished, not on the larger projects of which they may be a part.
What are the submission requirements?
Undergraduate poster abstracts should contain the following:
- Brief description of what the project is about and what you did. [Normally this should come at the beginning.]
- Context/background needed to understand (1). [This relates your work to other work in computer science, or to a larger research and/or development project of which it is a part. You may note your motivation for tackling this problem and its importance.]
- Methods. [Give just enough detail to clarify what is not routine. e.g. Describe methods for data collection and analysis, or how you handled computationally difficult problems, but not ordinary coding techniques.]
- Results obtained and their significance. [You may also compare these with the results of others who have worked in this area.]
- Optional references.
Formatting requirements
Undergraduate poster abstracts must use one of the following two templates:
Template 1: Some authors of the poster attend different colleges
Template 2: All authors of the poster attend the same college
Please be sure to use these templates. No other formats (such as PDF) will be accepted.
Submit
Submit your undergraduate poster abstract by email to
ne-papers@ccsc.org.
As your poster abstract must be created as a Word (.doc or .docx) document using one of the templates provided above in the “Formatting requirements” section, this document must be sent as an attachment to your email. In the main body of your email, please include the following information:
Poster Title: ___________________________________________________
Name of corresponding author: ____________________________________
Email of corresponding author: ____________________________________
Affiliation (home institution) of corresponding author: ___________________
Name of (primary) advisor: _______________________________________
Email of (primary) advisor: ________________________________________
Please note that without the above information, your poster abstract cannot be processed, and will not be considered for the conference.
If you are submitting more than one poster abstract, you must repeat this step for every abstract you submit.
You will receive a confirmation email from one of the Undergraduate Research/Student Poster committee chairs, which will include the poster number assigned to you. Please note that if you did not receive such a confirmation email for each poster submitted, your submission has not been received. Any correspondence should quote the submission number. It will not be possible for us to entertain inquiries about your poster without reference to the submission number.
Early submissions of poster abstracts are STRONGLY encouraged. A submission received a week or so before the deadline gives the committee a chance to preview your submission and contact you regarding any issues such as formatting. It is usually not possible for us to consider incorrectly submitted abstracts beyond the stipulated deadline.
Resubmit
If you need to resubmit an abstract that has had changes or corrections made to it, please email a new version of your original Word document containing your abstract to
ne-papers@ccsc.org. You must mention your assigned poster number in the subject line of your email in order to ensure your resubmission is appropriately processed.
How should undergraduate posters be displayed at the conference?
CCSCNE 2025 Posters Guidelines
The above document outlines the requirements for displaying a poster. It includes information about the maximum poster size permitted, plus poster mounting instructions, and a campus map showing the campus location (including parking information) where the posters can be displayed starting at 8 am on Friday, April 4, 2025. Please pay close attention to the instructions outlined here.
At least one of the authors must register for the conference by the early registration date. A poster abstract will be removed from the conference documentation if an author does not register.